Almost any type of business that makes use of invoices today can benefit from electronic invoicing.
One of the main advantages of E-invoice as compared to the conventional invoicing process is that it helps getting rid of the requirement to deal with a large amount of paperwork.
Rather then needing to keep track of numerous paper invoices and having to transfer this data manually into a computer system, electronic invoicing means that all the invoicing data is kept at one single Web server. This fact alone can help to eliminate errors that can happen during data entry such as lost invoices, late payments, invoice duplication or double payments.
This too saves a lot of time and money since payments can be processed immediately without a lengthy and error-prone postal mailing process in between.
What makes the switch to electronic invoicing in particular interesting is that it is backwards compatible with the existing invoicing process, ie. a business doesn’t need to change a lot if they want to take advantage of e-invoicing. Invoices can be created as before which is normally by producing a PDF invoice file.
The difference then is that the invoice will be sent to an electronic invoice service by email. Such a service will then digitize the PDF and converted into electronic format. The provider will likewise take care of sending the electronic invoice to the recipient.
The easiness along with the minimal costs for a switch to e-invoicing and the often significant cost and time savings make electronic invoices an excellent choice for many businesses. If you have not done so already I can recommend that you look into electronic invoicing and how it can help your business.